A notary public is a certified official who prevents fraud by identifying the people signing a document. By checking id’s, ensuring a person is signing willingly and determining if they understand the document, a notary can be an essential and useful part of any business transaction. With the low cost to file an application and renew a notary certification, it makes sense to provide this service to customers in many business areas. Here are some reasons why your business may benefit from having a notary public on staff.

Customer Service

Having a notary public available on site means you are saving your customers time. Instead of having to go to their bank to get a document notarized, it can happen while they are with you. If they’ve already gotten a form notarized but it’s incorrect, your notary, with the proper notary supplies, would be able to fix it immediately. Anyone in your office can go through the notarization process to become a notary, making it well worth your time and money to provide excellent customer service.

Type of Business

Some businesses require documents to be notarized fairly often. If your business is a car dealership, insurance company, real estate company, construction company, corporation, school or title company, you definitely want to have a notary on staff. When you have to notarize often, even if your business is not in one of the above mentioned industries, it makes sense for your business to provide this service to customers.

Type of Service

Notaries can perform a variety of duties. A jurat is a verbal oath of affirmation that says the content of the document is true. A copy certification is when a notary determines that the copy of the original document is accurate. This is often required for driver’s licenses, birth certificates, diplomas, medical records and contracts. Signature witnessing is when a notary is a witness to the signing of documents, making sure each person is who they say they are. An acknowledgement is performed by notaries who need to ensure the person signing is identified properly and signing willingly.

While verbal agreements used to be official, these days it’s important to protect your business and your customers from any legal issues. Using a notary can strengthen your customer service and your contracts with customers, making your business stand out. Follow your state’s guidelines for notary certification when choosing one of your employee’s to become a notary to make sure it’s done legally.